where to put printer in home office - short answer


Establishing an efficient home office setup is crucial for maximizing productivity and maintaining a seamless workflow. Central to this setup is the printer, a device that often takes up valuable desk space yet remains indispensable for daily tasks. Finding the right spot for your printer can greatly influence how smoothly your office functions. Whether it's a bulky printer that dominates your workspace or a sleek design that blends seamlessly into the background, strategic placement is key. Not only does this ensure that your printer is easily accessible when you need to grab a newly printed document, but it also helps maintain the overall aesthetic and functionality of your home office. 

In this blog, we'll explore various clever ways to position your printer, from using inventive solutions that hide printers in plain sight to utilizing spaces like drawers or shelves that might otherwise go unnoticed.

Considerations Before Placing Your Printer

Space Availability

The typical home office varies greatly in size, from a compact corner in a living room to a dedicated room. Most printers, especially bulky or clunky ones, require thoughtful placement not only to conserve valuable office space but also to enhance office function. Consider using a printer stand or a rolling file cabinet, which not only saves space but can be moved easily. For smaller spaces, innovative solutions like floating shelves or a dresser drawer can keep your printer accessible without sacrificing the functionality of your home office.


Efficient home office function relies on how easily you can access your office equipment. Placing your printer within reach—ideally at arm’s length—ensures you can quickly grab documents without interrupting your workflow. For those printing heavy volumes, having the printer on a rolling cart next to the desk or in a nearby closet with a curtain rod for easy concealment and access can be a game-changer.

Noise Levels

Printers, especially those handling heavy volumes, can generate significant noise, which can disrupt concentration. Position your printer in a spot where it will cause the least distraction. Consider using a room divider or placing the printer in a separate enclosed area if the noise level is too high.


Printers, particularly laser models, can emit particles that require good ventilation. Ensure that the space chosen has adequate air circulation. Avoid cramped corners or closed cabinets without ventilation outlets, as these can lead to overheating and reduced printer efficiency.

Cable Management

Effective cable management is crucial for safety and maintaining a clean aesthetic in your home office. Opt for wireless printers to minimize the need for cables. If cables are necessary, use cable organizers or store your printer close to power outlets to avoid running cords across the room. A floating shelf underneath the printer or a DIY playbook approach with decorative covers can also help manage and hide cables, enhancing the overall daily office cleanliness and organization of your space.

Ideal Locations for Your PrinterDesk Placement

Right on Your Desk


Ease of Access: Having a printer on your desk ensures it's easily accessible, making it simple to grab a newly printed document without needing to leave your seat. This can be particularly beneficial in setups where immediate access to printouts is frequently necessary.

Monitor Printing Easily: Direct desk placement allows you to quickly resolve paper jams, monitor ink levels, and switch functions without additional movement.


Space Considerations: Printers, especially bulky ones, can occupy valuable desk space that might otherwise be used for essential work tasks. A large printer can clutter a desk, making it feel cramped.

Noise and Distraction: Keeping a printer, especially a clunky printer, directly on the desk may contribute to noise distractions, which can interrupt concentration during intense work periods.

Dedicated Printer Stand

Reducing Clutter: A separate printer stand can significantly declutter your main work area. By allocating a specific spot for your printer, you segregate the workspace from the printing area, which helps in maintaining a more organized office environment.

Enhanced Organization: Printer stands often come with additional storage for paper, ink cartridges, and other office supplies, keeping everything neatly organized and within reach but off your primary workspace.

Shelving Units

Space-Saving Tips: Integrating the printer into existing shelving units or installing a floating shelf specifically for the printer can save floor space and reduce office clutter. This approach is particularly effective for smaller offices.

Accessibility and Ergonomics: Position the printer at eye level or a comfortably reachable height to avoid bending or stretching awkwardly. Ensure the shelving is sturdy enough to support the printer’s weight and operation vibration.

Hidden Solutions

Creative Concealment: Hide a printer in a cabinet, closet, or even a drawer to maintain the aesthetics of your office. This method not only keeps the printer out of sight when not in use but also helps in maintaining a cleaner, more professional look.

Protection and Maintenance: Keeping the printer hidden in dust-free enclosures like a cabinet with a printer cover or behind a decorative approach using a fabric cover can help in prolonging its life. Ensure there’s enough space for ventilation to prevent overheating.

Inventive Solutions: Consider using a wicker basket with modifications for cables or a disguised cabinet that blends with other furniture, offering a seamless look while making the printer easily accessible when needed.

By choosing the right spot for your printer based on your specific office setup and needs, you can enhance functionality without compromising on style or space. Whether you choose to keep it on a desk, on a dedicated stand, integrated into your shelving, or creatively hidden, each solution offers its own set of benefits to help you achieve a more efficient and pleasant workspace.
Tips for Printer SetupProximity to WorkstationWhen setting up your printer, consider its proximity to your main workstation. A printer that is easily accessible from your desk can save you time and minimize disruption during your workflow. For optimal efficiency, place the printer within a few steps from where you sit, allowing you to easily grab documents as they come out. If using a wireless printer, you have the flexibility to position it in a spot that does not crowd your primary workspace while still being conveniently close.
Nearby Supplies StorageEfficient printer use also involves having necessary supplies at hand. Designate a specific area near your printer for storing paper, ink or toner cartridges, and other printer accessories. This might be a drawer in your desk, a shelf on a bookcase, or a compartment in a printer stand. By keeping these items organized and within reach, you can maintain productivity and avoid unnecessary interruptions to retrieve supplies from other parts of the room or house.

Safety and Ergonomics

Safety and ergonomics are critical when setting up your printer. Ensure that the setup:
Prevents Tripping Hazards: Arrange cables and wires so they do not create a tripping hazard. Consider using cable management solutions to keep cords neatly bundled and out of walkways.

Minimizes Strain: Position the printer at a height that doesn't require awkward bending or stretching. If the printer is below desk level, such as in a cabinet or on a lower shelf, make sure it's easily accessible without significant bending.

Avoids Overheating: Ensure there is sufficient ventilation around the printer to prevent overheating, especially for models prone to getting hot during heavy use. Never place the printer in a confined space without adequate airflow.

By addressing these considerations, you can create a printer setup that not only enhances the functionality of your home office but also promotes a safer and more comfortable working environment.


Choosing the right spot for your printer can significantly enhance the functionality and organization of your home office. Whether you opt for a visible, easily accessible location or a hidden, decorative approach, the key is to balance aesthetic, convenience, and efficiency. Consider inventive solutions like using a cabinet, drawer, or even a specially designed furniture piece that complements your office decor while keeping the printer out of sight. Don’t hesitate to experiment with different setups to find the one that best suits your space and working style. Ultimately, the right printer placement should contribute to a smoother, more productive work environment.


Should a printer be placed near a window?

Placing a printer near a window can have both advantages and disadvantages. While natural light can make it easier to see what you're doing when loading paper or changing cartridges, direct sunlight can potentially cause overheating and damage over time, especially for laser printers. If you choose a window location, ensure that the printer is not exposed to direct sunlight or consider using a window shade or curtain to protect it.

What are the best practices for sharing a printer in a small space?

Sharing a printer in a small space requires strategic placement and connectivity solutions:

Central Location: Position the printer in a central spot accessible to all users without cluttering any one workspace.

Wireless Connectivity: Utilize a wireless printer to reduce cable clutter and allow multiple users to connect effortlessly. Ensure your network security is robust to maintain privacy and data security.

Print Server: Consider setting up a dedicated print server or using printer sharing settings on an existing computer to manage print jobs effectively.

How can wireless printers affect placement choices?

Wireless printers offer greater flexibility in placement since they do not require direct connections to a computer via USB. This allows you to place the printer in a more discreet or aesthetically pleasing location without worrying about cable length or unsightly wires. However, ensure that the printer is within a reliable range of your Wi-Fi router to maintain a strong connection. Optimal placement can help maintain a clean and efficient workspace, promoting better productivity and a more organized home office.